PRIVATE ORGANIZATION APPLICABLE FORMS

Forms to complete and return to 51 FSS/FSR, Bldg. 937, 2nd Floor, Resource Management Flight three weeks prior to conducting a fund raising event.

If conducting an event selling food and/or refreshments USE THIS FORM. Don't forget to complete the proper coordination and ensure the fire department and public health provides you the proper guidance and/or training.  If conducting the event at a location other than the Main Gate parking lot, ensure you have the Unit that controls the area sign on the last page in the coordination area.  An example would be selling hamburgers for a softball game at the field behind the Fitness Center.  The proper coordination for this event would be Military Public Health, Fire Department and Fitness Center Superintendent.  When the Fitness Superintendent signs in the coordination area, this will signify to FSS that the date, time and location of the event are acceptable for the event.   If you request to conduct a "burger burn" at the Main Gate, coordinate the date with 51 FSS/FSR.  Once you bring the document to FSS, we will coordinate with Base Legal and receive approval from the 51 FSS/DD prior to issuing a license to the private organization/unofficial activity requesting to conduct the event.

COORDINATION
AGENCY	NAME / SIGNATURE	DATE
Military Public Health
Fire Department

If conducting an event and not selling food and/or refreshments USE THIS FORM. Don't forget to complete the proper coordination for the events location.  An example would be selling items in the Base Exchange Mall.  The proper coordination for this event would be the Base Exchange Manager.  When the Base Exchange Manager signs in the activity manager block, this will signify to FSS that the date, time and location of the event are acceptable.  Once you bring the document to FSS, we will coordinate with Base Legal and receive approval from the 51 FSS/FSR and 51 MSG/CD prior to issuing a license to the private organization/unofficial activity requesting to conduct the event.

COORDINATION
SYMBOL	NAME / SIGNATURE	DATE
Activity Manager

To assist your organization and answer basic question you may use THIS HANDBOOK. It maintains general information on private organizations, sample letters, sample constitution, sample financial documents and audit requirements. If you have additional questions refer to AFI 34-223 or call
784-8474 for additional guidance.